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It's our job to make your communications “Gator Done!

To avoid last-minute delays and unexpected costs, we

are pleased to do a file check at any time during the

planning process to let you know what you might want

to consider adjusting.



In Subject The Line - Please Type:  "Free File Review"

so we know it's coming.

We'll give you a call within 48 hours to go over the

review and tell you how to upload to us.


NOTE: If you artwork is too large to send via form

please call us at: 239-772-8200.

Design to
Print Checklist

Checklist for Submitting Artwork Files to Gator Press Printing

1. Use approved graphic file formats and images

  • Save logos, photos, and illustrations correctly as either
  • TIFF or EPS.
  • (Unacceptable file formats include PICT, GIF, BMP, WMF.)
  • Convert JPEG files to TIFF. Convert RGB images and photos
    printing infull color to CMYK.
  • Save Photoshop EPS files using the EPS Options dialog box
    during the Save As process.
  • Mac users:
  • Select Macintosh (8 bits/pixel) Preview and Binary Encoding.
  • Windows users:
  • Select TIFF (8 bits/pixel) Preview and ASCII Encoding.
  • because your file will not print and will require resaving steps.
  • Check to make sure each image has a resolution of at least
    200–300 pixels per inch (ppi) after enlarging or reducing
    to proper size.
  • Supply images printing in one color in the appropriate mode: grayscale, bitmap, or spot color mode.
  • Supply duotones and files with clipping paths as EPS.

2. Construct documents properly

  • Make sure the page size in the Document Setup menu of the file is exactly the same size as the piece.
  • Do not place cropmarks with in the document. Instead, place cropmarks from the Print menu.
  • Specify thin rules as 1⁄4 point, not Hairline.
  • Check panel sizes and adjust them for folding allowances.
  • Extend elements that bleed at least 1⁄8 inch off the page.
  • For process color printing: Use only CMYK/Process values,
    and uncheck Spot Color in the Edit Colors menu.
  • For spot color printing: Use only Pantone color numbers or
    names, such as Pantone 287 or ReflexBlue, and select Spot Color
    in the Color menu.
  • Remove unused colors from the Color Palette of the page
    layout file.
  • Mac users: Define a font correctly; choose the appropriate font
    from the Font menu instead of incorrectly applying a style to a
    font; ie: choose Helvetica Bold rather than applying a bold
    style to Helvetica Regular.



This helps detect improper color assignments with in the file. You should get the same number of sheets as the number of colors to
be printed; e.g., a four-color process page should print exactly four pieces of paper.
If more sheets are printed, then a color has been improperly assigned.
~ QuarkXPress ~
Go to the "Print" dialog box,
check Registration-Centered and Bleed  use .125 inches in the Document tab, and check Fit in Print Area in the Set Up tab.

~ PageMaker ~
rom the "Print" menu select Printer’s Marks, Page Information, and Reduce to Fit.

3. Send all elements used to create the file

  • Collect and send all screen and printer fonts used in the file.
  • Send all original graphic files. They are needed to maintain the links and to perform any fixes or last - minute edits.
  • Send the master page layout file(s), removing unnecessary versions or files that don’t pertain to the job.

4. Provide clear and complete file instructions

  • Print a laser proof of the file at 100% (from the final version of
    the file) to verify the integrity of the file when opened by the
    pre-press staff.
  • Note special instructions or concerns about the artwork on
    the proof.
  • Provide the contact name and phone number(s) of the file creator.
  • If it’s a folded piece, create a folding dummy or sample of the completed piece.
  • Print a directory of the contents of the CD or disk.
  • Provide the names of the colors to be printed(four-color process, Pantone185, varnish, etc.) so our staff can check this against what’s in the file.

5. Check spelling and proofread the project one last time run the spelling command again.

  • QuarkXPress users: Go to Utilities and select Check Spelling.
  • PageMaker users: Go to Edit Story then Utilities and select Spelling.
  • Proof read from a hard copy, not the screen.
  • Ask someone unfamiliar with the project to proof read the piece.

Use an online
proofreading service like

Upload your files

We recommend that files are "Stuffed" (Mac) or "Zipped" (PC) before uploading to ensure file integrity. Before sending artwork files, please check out our Design to Print Checklist
(a preflight reference) to double-check and review your document construction and artwork elements prior to submission. Time spent editing and adjusting files is billable once an order has been submitted.

Gator Press Printing

Q. What is normal turnaround time?

A. Our normal turnaround time is estimated 3-5 business days from signed date of artwork approval.


Q. What file formats do you require for "print-ready" submissions?

A. High Quality, CMYK Color Profile, PDF, EPS, TIFF or High Quality JPG. 300 Resolution at actual print size. Bleeds must exceed cut area by more than 1/8- 1/4 inch around cut area.


Q. What do you need to start a job?

A. First, let us quote you on your specifications so we can give an accurate estimate of cost. Approve Quote for quantity and specs. A 50% deposit is required for all COD orders before any proofs will be generated. Submit any artwork and context that you have for the design and layout of the job. Give us a few days to design and generate a proof. Review proof for any aesthetic, contextual or layout omissions or spelling errors. Once our Art department receives a signed proof we will send the job to print.


Q. What forms of payment do you accept?

A. Cash, Checks, Credit/Debit Cards. We accept Visa, MasterCard, American Express and Discover Cards.


Q. What is a proof and why is it important that I look at it?

A. A job cannot proceed without a signed approved proof from the customer. A proof is a copy of your document after all modifications and printing setup processes have been completed. It is your last and best

opportunity to make sure the job prints out accurately. By carefully inspecting the proof, you can help us assure an accurate, flawless delivery of your print job on the first run.

Q. How do I supply artwork files?

A. You can submit graphic files on a CD, USB Drive or via e-mail. If artwork needs to be scanned, it should be of the best quality original you have. If file size is an issue for emailing, Dropbox is a great free tool to upload your artwork.
If you have any questions, please call us at (239) 772-8200 and ask for someone in the Graphics Department.


Q. Why do the printed colors look different from the colors on my screen?

A. Monitors use the RGB (red, green, blue) color model, which usually supports a wider spectrum of colors. Printers use the CMYK (cyan, magenta, yellow, black) color model, which can reproduce most-but not all-of the colors in the RGB color model. Depending on the equipment used, CMYK generally matches 85-90% of the colors in the RGB model.


When a color is selected from the RGB model that is out of the range of the CMYK model, the application chooses what it thinks is the closest color that will match.


Programs like
Adobe Photoshop will allow you to choose which color will
be replaced.
Others may not.

Best Output

can be had through




Call anytime for assistance!

Gator Press Printing Inc.

919 SE 13th Avenue Cape Coral, FL 33990

P: (239) 772-8200 F: (239) 772-3926

Gator Press Printing

919 SE 13th Avenue, Cape Coral, FL 33990

Phone: (239) 772-8200 Fax: (239) 772-3926

Gator Press Printing

919 SE 13th Avenue

Cape Coral, FL 33990

Phone: (239) 772-8200

Fax: (239) 772-3926